Privacy Policy

With this privacy policy, we would like to provide you detailed information on the scope and extent to which your personal data is processed when visiting our website. We are aware of the significance that the processing of personal data has for the user and we therefore adhere to all relevant legal requirements in this respect. Protecting your privacy is therefore of utmost significance to us. Thus the observance of the statutory regulations to the data protection is natural for us.

Contact

Smart Digital GmbH
Weilimdorfer Str. 74/1
70839 Gerlingen, Germany
info(at)smart-digital.de
Managing Director: Thomas Vogt

Data Protection Officer

ePrivacy GmbH
represented by Prof. Dr. Christoph Bauer
Große Bleichen 21
20354 Hamburg

You can contact our data protection officer and us at datenschutz(at)smart-digital.de for all questions and concerns regarding your data security. If you have a particularly sensitive interest, please contact our data protection officer by post, as communication via e-mail can always manifest security gaps.

Personal Data

Personal data includes particulars on personal and factual circumstances of a specific or identifiable individual person. This includes for instance information and details such as name, address, additional post-address, telephone number and email address.

Legal Basis

The processing of your data takes place on the following legal basis:

– your consent in relation to data that you provide in forms, etc., art. 6 (1) (a) GDPR
– with regard to services which you use in order to execute a contract with you, art. 6 (1) (b) GDPR
– otherwise, particularly for statistical data and online identifiers on the basis of legitimate interests, art. 6 (1) (f) GDPR (see below)

Legitimate interests

When processing your data, we pursue the following legitimate interests:

– Improving our services
– Protection from misuse
– Statistics

Data Sources

Unless otherwise stated, we will receive data from you (including information about the device you use).

Data transfer to third countries

Data transfer occurs to third countries outside the European Union. This takes place on the basis of legally defined contractual regulations which are intended to safeguard an appropriate level of protection for your data and which you are able to review upon request.

Storage duration

We will store your data if

– you have consented to your data being processed. It will be saved up until you revoke your consent.
– we require the data to execute a contract. It will be saved for as long as the contractual relationship with you exists or the legal retention periods still apply.
– we are using the data on the basis of a legitimate interest. It will be saved for as long as your interest in its deletion or anonymization does not override.

Purpose of Use

We only collect data when and for the purpose for which you have provided us with, e.g. as part of a registration. We use and save your personal data within the scope of our services for the following purposes only if you have expressly given us your consent: Applicant management via our Recruitee applicant management system.

Data security

We have taken extensive technical and organizational measures to secure your data against possible risks, such as unauthorized access, unauthorized disclosure, modification or distribution as well as loss, destruction or misuse.

In order to protect your personal data from unauthorized access by third parties when it is being transferred, we safeguard data transfer using SSL encryption. This is a standardized encryption method for online services, specifically designed for the web.

Cookies

Cookies are small data files which your browser places on your device in a directory intended for this purpose. These cookies can determine if you have already visited a website. Most browsers accept cookies automatically. You can set up your browser in such a way that no cookies can be stored or so that your explicit agreement is required before a cookie is stored. In addition, you can also delete cookies which are already in place at any time. Please note that deactivating cookies may restrict the functionality of our website.

We need the cookies for the following purposes:

Cookie Use Storage Period Nature
_gat Google Analytics Cookie to limit database queries. 1 Minute Third-party cookie
_gid Google Analytics Cookie to differentiate between users. 1 Day Third-party cookie
_at_id.smartdigital.smartshop.fd61 Evergage cookie to personalize website content for users. 2 Years Third-party cookie
_ga Google Analytics Cookie to differentiate between users. 2 Years Third-party cookie

 

This website uses so-called cookies. A cookie is a text file with an identification number that is transmitted to the user’s computer when the website is used together with the other data actually requested. The file is kept there for later access and is used to authenticate the user. Since cookies are just simple files and not executable programs, they pose no threat to your device. These cookies are automatically accepted according to the user’s setting of the internet browser. However, this setting can be changed, and the storage of cookies disabled or set so that the user is notified when a cookie is set. In the case of a deactivation of the use of cookies, however, some functions of the website may not be available or only to a limited extent.

You can prevent the setting of cookies through our website at any time by means of an appropriate setting of the internet browser used and thus permanently contradict the setting of cookies. Already active cookies can be deleted at any time via an internet browser or other software programs. We may work with advertising partners to help us make our website more interesting to you. For this purpose, in this case, when you visit our website, cookies from partner companies are stored on your hard disk (third-party cookies). If we cooperate with aforementioned advertising partners, you will be informed individually and separately about the use of such cookies and the scope of the information collected in the following paragraphs.

Third-parties

For various functions of our website we use the services of third parties.

Google Web Fonts

This page uses so-called web fonts provided by Google for the uniform display of fonts. When you call up a page, your browser loads the required web fonts into its browser cache in order to display texts and fonts correctly. For this purpose, the browser you are using must connect to Google’s servers. This enables Google to know that your IP address has been used to access our website. The use of Google Web Fonts is in the interest of a uniform and appealing presentation of our online services. This constitutes a legitimate interest within the meaning of art. 6 (1) (f) GDPR. If your browser does not support web fonts, a standard font will be used by your computer.

Further information on Google Web Fonts can be found at https://developers.google.com/fonts/faq and in Google’s privacy policy: https://www.google.com/policies/privacy/

Font Awesome / Fonticons, Inc.

This site uses so-called web fonts provided by Fonticons, Inc. for consistent font representation. When you call up a page, your browser loads the required web fonts into your browser cache to display texts and fonts correctly.

To do this, the browser you are using must connect to the Fonticons, Inc. servers. This will give Fonticons, Inc. notice that our website has been accessed through your IP address. The use of web fonts is in the interest of a uniform and attractive presentation of our online services. This constitutes a legitimate interest within the meaning of art. 6 (1) (f) GDPR.

If your browser does not support web fonts, a standard font will be used by your computer.

More information about Font Awesome can be found at https://fontawesome.com/support and in the Fonticons Privacy Policy https://fontawesome.com/privacy

Typekit

This site uses so-called web fonts provided by Adobe Systems for consistent font representation. When you call up a page, your browser loads the required web fonts into your browser cache to display texts and fonts correctly. To do this, the browser you are using must connect to the Adobe Systems servers. This will give Adobe Systems notice that our website has been accessed through your IP address. The use of web fonts is in the interest of a uniform and attractive presentation of our online services. This constitutes a legitimate interest within the meaning of art. 6 (1) (f) GDPR.

If your browser does not support Adobe Typekit / Adobe Fonts, a standard font will be used by your computer.

More information about Adobe Typekit / Adobe Fonts can be found at http://www.adobe.com/privacy/typekit.html and in the Adobe Systems Privacy Policy https://www.adobe.com/privacy/policy.html

Web analysis

Like almost every website operator, we use analysis tools in the form of tracking software to determine the frequency of use and the number of users of our website.

To be able to optimize this website and our services, we use Google Analytics, a web analysis service provided by Google, Inc. (“Google”). Google Analytics uses “cookies”, i.e. text files placed on your device, to help the analyze how you use the website.

The information generated by the cookie about your use of the website (including your IP address) will be transmitted to and stored by Google on servers in the United States. However, if IP anonymisation is activated on this website, Google will truncate your IP Address beforehand within member states of the European Union or in other countries that are party to the treaty of the European Economic Area.

Only in exceptional cases will the full IP address transmitted to a Google server in the USA and truncated there. On behalf of the operator of this website, Google will use this information to evaluate your use of the website, to compile reports on website activity for the website operator and to provide website operators with other services associated with website and internet use to the website operator. The IP address transmitted by your browser within the scope of Google Analytics is not merged with other Google data. You may reject cookies by selecting the appropriate settings on your browser, however please note that if you do this you may not be able to use the full functionality of this website.

In addition, you can prevent Google from collecting the data generated by the cookie and relating to your use of the website (including your IP address) and from processing this data by Google by downloading and installing the browser plug-in available under the following link https://tools.google.com/dlpage/gaoptout?hl=de . As an alternative to the browser add-on or within browsers on mobile devices, please click this link to prevent Google Analytics from collecting this data within this website in the future (the opt-out only works in this browser and only for this domain). In the process, an opt-out cookie is stored on your device. If you delete your cookies in this browser, you will need to click this link again. Further particulars can be found at https://tools.google.com/dlpage/gaoptout?hl=de or https://www.google.com/intl/de/analytics/privacyoverview.html (general information about Google Analytics and data protection). We would like to point out that on this website Google Analytics has been extended by the code “gat._anonymizeIp();” in order to guarantee an anonymous recording of IP addresses (so-called IP masking).

Google Maps

On our website we use Google Maps to display our location and generate directions. This service is provided by Google LLC, 1600 Amphitheatre Parkway, Mountain View, CA 94043 USA, hereinafter just “Google”.

Having been certified under the EU-US data protection shield (“EU-US Privacy Shield”)

https://www.privacyshield.gov/participant?id=a2zt000000001L5AAI&status=Active

Google guarantees that the data protection regulations of the EU will also be applied in the processing of data in the USA.

In order to enable the display of certain fonts on our website, a connection to the Google server in the USA is established when our website is called up.

If you call up the Google Maps component integrated into our website, Google will place a cookie on your device through your internet browser. To display our location and generate directions, your user settings and data will be processed. We cannot exclude the possibility that Google will use servers in the USA to do so.

The legal basis is art. 6 (1) (f) GDPR. Our legitimate interest lies in the optimization of the functionality of our website.

The link to Google that is thereby created enables Google to determine which website your enquiry was sent from and which IP address the directions are to be sent to.

If you do not consent to this processing, you can prevent the installation of cookies by making the corresponding settings in your internet browser. For details of how to do this, please refer to “Cookies”.

Google Maps and the information acquired through Google Maps are used in accordance with the Google terms of use and the terms and conditions for Google Maps https://policies.google.com/terms and the Terms and Conditions for Google Maps https://www.google.com/intl/de_de/help/terms_maps.html.

Further information can be found at:

https://adssettings.google.com/authenticated

https://policies.google.com/privacy

YouTube

In our website we use YouTube. This is a video portal of YouTube LLC., 901 Cherry Ave., 94066 San Bruno, CA, hereinafter just “YouTube.”

YouTube is a subsidiary of Google LLC, 1600 Amphitheatre Parkway, Mountain View, CA 94043 USA, hereinafter just “Google”.

Through the certification according to the EU-US data protection shield ( “EU-US Privacy Shield”)

https://www.privacyshield.gov/participant?id=a2zt000000001L5AAI&status=Active

guarantees Google, and thus its subsidiary YouTube, that the data protection regulations of the EU will also be applied in the processing of data in the USA.

We use YouTube in conjunction with the Enhanced Privacy Mode feature to show you videos. The legal basis is art. 6 (1) (f) GDPR. Our legitimate interest lies in the quality improvement of our website. The Enhanced Privacy Mode feature, according to YouTube, means that the data specified below will only be transmitted to the YouTube server when you actually start a video.

Without this “Enhanced Privacy,” you will be connected to the YouTube server in the United States as soon as you visit one of our websites that embed a YouTube video.

This connection is required to be able to display the respective video on our website via your internet browser. In the course of this, YouTube will at least collect and process your IP address, the date and time as well as the website you are visiting. It also connects to Google’s DoubleClick ad network.

If you’re logged in to YouTube at the same time, YouTube will provide the connection information to your YouTube account. If you want to prevent this, you must either log out of YouTube before visiting our website or make the appropriate settings in your YouTube user account.

For the purpose of functionality as well as for the analysis of user behavior, YouTube permanently places cookies via your internet browser on your device. If you do not agree with this processing, you have the option to prevent the storage of cookies by a setting in your internet browser. For more information, see “Cookies” above.

Further information on the collection and use of data as well as your rights and protection options in this regard is held by Google under the “Google Privacy Policy” section of its website.

https://policies.google.com/privacy

Evergage

Evergage is a client-based personalization tool. Based on the analysis of usage described above, this solution enables personalized content to be displayed, even without knowledge of personal data.

The content displayed on this website is optimized for you by collecting and processing your usage behaviour, so that you are shown content tailored to your interests. A cookie is placed on your device for this purpose. Cookies are small text files that are stored on the hard disk of your device and allow the recognition, but do not allow Evergage to personally identify you. These cookies can be used, for example, to see whether you have visited a website before. Most browsers automatically accept cookies. You can set up your browser in such a way that no cookies can be stored or so that your explicit agreement is required before a cookie is stored. Deactivation of cookies may restrict the functionality of our website.

Evergage, an online personalization tool from Evergage GmbH, is used on this website for the personalization functions described above.

Your data will be processed on the basis of legitimate interests, art. 6 (1) (f) GDPR.

Ensighten

Ensighten is provided by Ensighten, Inc. 226 Airport Parkway, Suite 390, San Jose, CA 95110. Ensighten is a tag management tool and controls the tag integrations described here. Ensighten does not collect any personally identifiable data about you. The data collection can be revoked by confirming the opt-out under the following link: https://www.ensighten.com/privacy-policy/

Online job applications / publication of job openings, including Recruitee, if you use the online function for applications

We offer you the opportunity to apply to us via our application portal. With this digital portal, we electronically collect and process the personal data of applicants, in order to handle application procedures. See also Recruitee Privacy Policy https://recruitee.com/privacy

The legal basis for this processing is in conjunction with art. 6 (1) (b) GDPR.

If an employment contract is concluded after the application procedure, we will save the data you provide during the application process in your personnel file for organizational and administrative purposes – in compliance with further legal obligations, of course.

The legal basis for this processing is also art. 6 (1) (b) GDPR.

If an application is rejected, we will automatically delete the data transmitted to us six months after notification of the rejection. However, the deletion will not take place if the data require longer storage due to legal provisions, e.g. due to the burden of proof according to the General Act on Equal Treatment.

The legal basis in this case is art. 6 (1) (b) GDPR.

If you expressly consent to a longer storage of your data, for example, for your inclusion in an applicant or interest database, the data will be further processed on the basis of your consent. The legal basis is then art. 6 (1) (a) GDPR. Of course, you can revoke your consent at any time according to art. (7) (3) GDPR by declaring to us with effect for the future.

User-related content

The content displayed on this website is optimized for you by anonymous collection and processing of your use of the website, to be able to show you content tailored to your interests. A cookie is placed on your device for this purpose. Cookies are small text files that are stored on the hard disk of your device and allow the recognition, but do not allow your personal identification. The personalization actions on this website are controlled by us.

Contact inquiries / Contact possibility

If you contact us via contact form or e-mail, the data you provide will be used to process your inquiry. The data must be provided in order to process and respond to your inquiry – we cannot answer your inquiry without providing it, or only to a limited extent if necessary.

The legal basis for this processing is art. 6 (1) (b) GDPR.

Your data will be deleted if your request has been answered conclusively and if there are no legal obligations to retain data to prevent deletion, such as for example in the case of any subsequent processing of a contract.

Rights of the data subject

Right of access, to rectification, of withdrawal, of complaint, to erasure and blocking.

– You have the right to request information about whether, and if so, which of your personal data are processed by us. You also have the right to request rectification or completion of personal data.
– In certain circumstances, you have the right to request your personal data be erased.
– In certain circumstances, you have the right to request that the processing of your personal data be restricted.
– You may revoke your consent to the processing and use of your data in whole or in part at any time with effect for the future.
– You have the right to receive your personal data in a common, structured and machine-readable format.
– You may also contact our data protection officer in writing if you have any questions, comments, complaints or requests for information in connection with our data protection statement and the processing of your personal data.
– You also have the right to complain to the competent supervisory authority if you believe that the processing of your personal data violates the statutory provisions.

Requirement or obligation to make data available

If this is not explicitly stated during the collection, it is neither necessary nor mandatory to make data available.

Last update of this Privacy Policy

November 21, 2018

We reserve the right, to amend this privacy policy at any time with effect for the future.
This privacy policy was prepared using the privacy policy generator from ePrivacy. It has been adapted by our website operator. Parts of this privacy policy were created with the sample privacy policy of the law firm Weiß & Partner.